Section 3. To have more rabbits and cavies exhibited.

Section 4. To offer more incentive awards to youth.

Section 5. To be noted for the sale of quality breeding stock.

Section 6. To provide an ASRBSC mailing list to each member club.

ARTICLE IV - MEMBERSHIP

Section 1. Any rabbit association chartered with the ARBA located in the Southern States may file application for membership with the Secretary, who shall submit the Association's name to the Directors for approval. After approval by the Directors, the filing association will be on one (1) year probation from the date of Directors' approval. After serving the probation period and completion of one successful show, the filing association will then be voted on by member associations by mail vote.

Section 2. The fiscal year of All Southern Rabbit Breeders Show Circuit will begin and end with new business at the annual meeting each year to be held in conjunction with the All Southern Grand Final Show.

Section 2a. Membership fee shall be Ten ($10.00) Dollars per year. All affiliations are to be renewed at the beginning of the ASRBSC fiscal year. If the membership fee is not paid by January 1 of each year, the association will be dropped from the All Southern.

Section 2b. In renewing affiliation each year, a list of all paid up members, with their name, address,  phone number ARBA number and e-mail address where applicable, is to accompany the renewal charter. A notation should be made as to the members who desire show catalogs. Any affiliate club who wishes their members to be included on the ASRBSC membership listing must include a mailing list with their charter renewal or they will not be so included.

Section 3. Each association of the ASRBSC shall, after acceptance into full membership, be allowed one (1) vote. Any club failing to have an ASRBSC sanctioned show in a calendar year without good cause shown shall forfeit all of its privileges and prerogatives, including permanent show dates and voting on any matters of the ASRBSC.

Section 4a(1) Any licensed ARBA Rabbit Judge, Cavy Judge, or Registrar residing in a state in which there is an ASRBSC chartered club, but who currently is not a member of any ASRBSC chartered club, shall receive an invitation to become an honorary member of the ASRBSC.

4a(2 Upon acceptance of the invitation, he/she shall be granted the same privileges afforded to the membership of an ASRBSC chartered club.

Section 4b(1) The District 6 ARBA Director shall receive an invitation to become an honorary member of the ASRBSC.

Section 4b(2) Upon acceptance of the invitation, he/she shall be granted the same privileges afforded to the membership of an ASRBSC chartered club. (3) The District 6 ARBA Director shall be invited to serve in an advisory capacity to the show circuit, and shall be eligible to so serve upon acceptance of the invitation.

ARTICLE V - DIRECTORS

Section 1. The Board of Directors shall consist of a Director (one) from each member association in the show circuit, plus the officers of the ASRBSC.

Section 2a. Directors are to be appointed by member associations, but must be rabbit or cavy breeders. In the event a Director discontinues raising rabbits or cavies, he must be recalled by his association and be replaced by a rabbit or cavy breeder.

Section 2b. Within thirty (30) days of taking such action, the member association shall promptly notify the ASRBSC Secretary of the name, address, telephone number and e-mail address if applicable, of any replacement director, including the effective date of such replacement.

Section 3a. The Director or club President may appoint an alternate member of his association to serve at the Board of Directors regular or special called meetings. The ASRBSC Secretary must receive a letter of introduction for the Alternate Director, signed by the club President or elected Director.

Section 3b. Failure of an alternate director to provide the appropriate letter of introduction/proxy to the ASRBSC Secretary prior to the meeting shall preclude the alternate from voting on any business conducted by the ASRBSC Board at said meeting.

Section 3c. In the event a director AND bona fide alternate director representing the same member association should simultaneously attend a meeting of the ASRBSC, then the director (not the alternate) shall be deemed as the authorized individual to represent the member association at said meeting, and any proxy issued to an alternate director for that meeting will be considered null and void.

ARTICLE VI - OFFICERS

Section 1. The officers shall consist of a President, 1st Vice President, 2nd Vice President, Secretary-Treasurer, Sweepstakes Chairperson, adult Youth Director and Director from each member club, and these shall constitute the Board of Directors. Each position shall be entitled to one vote, except the President may break a tie vote only when the vote does not concern changing the Constitution and By-Laws.

Section 2. The officers shall be elected by the Board of Directors of the ASRBSC at the All Southern Grand Final Annual Meeting each year, with the exception of the Secretary-Treasurer and the adult Youth Director who will both be appointed by the President and confirmed by the Board of Directors. The President's voice supersedes the circuit Secretary's in the ASRBSC business. Any person accepting an appointment as an officer in the All Southern RBSC shall be a member in good standing of a club affiliated with the All Southern RBSC and the American Rabbit Breeders Association during his/her entire term of office.

Section 3. Nomination of officers shall be made, with the nominee's consent, in writing to the All Southern Secretary at least 60 days prior to the All Southern Grand Final. In the event a member is nominated for more than one (1) office, the Secretary shall notify the member in writing and the member shall have two (2) weeks to return to the Secretary his choice of offices. If the member does not reply in the given two (2) weeks, his name shall be automatically placed on the ballot for the highest nominated office. A ballot listing the potential officers for the upcoming year will be mailed to the Secretary of each member club. Such ballot will be properly marked to indicate the club's choice of officers and will be used by its All Southern Director when voting for officers of the All Southern. The term of office shall be for one year or until their successors are elected. Officers may serve more than one term.

Section 4. General supervision and conduct of the show circuit shall always be vested in the Board of Directors. The elected or alternate Director from each member association, and each elected or appointed officer, shall have a vote on ASRBSC business. The President may break a tie vote only when the vote does not concern changing the Constitution and By-laws.

Section 5. All elected and appointed officers of the ASRBSC must be members in good standing of the ARBA.

ARTICLE VII - DISCIPLINE

Section 1. Charges of misconduct of a member association must be made in writing to the circuit Secretary. The charges shall be considered together with the defense of the member by the Directors and disposition of the offense agreed upon.

ARTICLE VIII - SHOW DATES

Section 1. Prior to the annual meeting of the delegates, the various show dates for the member associations shall be set by the President, same being decided upon by order of first request, first preference. Preference shall be given associations requesting permanent show dates.

Section 2. In setting show dates, it should be kept in mind that the shows should be held as far apart as possible.

Section 3. Each member association holding an ASRBSC sanctioned show(s) must obtain a sanction from the circuit Secretary and return same within 30 days of close of show. Any member association not returning show report(s) to circuit Secretary within 30 days, without good cause, will be dropped from the ASRBSC.

Section 3a. Each member association holding an ASRBSC sanctioned show must return exhibitors report and/or reports within thirty (30) days of close of show. Any member association failing to comply, without good cause, will be dropped from the ASRBSC.

Section 4a. The applicable fee for each entry to circuit-sanctioned shows shall be paid to the circuit Treasurer within 30 days of close of show; this shall also apply to the Grand Final Show. Fur class entries and meat pen entries are considered to be a separate entry, and the fee must likewise be paid on them.

Section 4b. The Board of Directors may suspend or drop any member association that fails to pay the prescribed fees within thirty (30) days of its show, if said failure to pay is without good cause and/or warrants such action.

Section 4c. The Secretary-Treasurer will give a semi-annual financial report to each member association on June 30th and December 31st of each year. The June 30th report shall be for the period from January 1st through June 30th, and the December 31st report shall be for the period from July 1st through December 31st. 

Section 4d: Based on the ending balance of the June 30th report, the amount of fees to be paid by the member associations shall be as otherwise provided herein.

Section 4e: Fee changes shall be in effect for a period of exactly one year, beginning September 1st, two months after the June 30th report. The June 30th financial report, plus all income due in from shows held prior to June 30th but not yet received, shall determine the fees paid to the ASRBSC for the shows held during the next following sweepstakes period from July 1st through June 30th. The amount of fees to be paid by the member associations to the ASRBSC shall be as otherwise provided herein.

Section 4(f)(1) If the June 30th  report , including supplemental show pack deposits, reflects a treasury balance of more than $1,500, a fee of ten ($.10) cents on each entry shall be paid on shows held during the next following sweepstakes year.

Section 4f(2) If the June 30th financial report, including supplemental payback deposits, reflects the treasury balance is below $1,500,00, the fee will automatically be increased to fifteen ($.15) cents for the shows held in the next following sweepstakes year.

ARTICLE IX - DUTIES OF OFFICERS

Section 1. The President shall preside at all meetings of the Board of Directors, shall appoint all committees, not otherwise provided for, shall call special meetings of the Directors, shall appoint an official representative to the National Convention, shall tabulate show date requests, and set dates for same, and perform any other duties pertaining to the office.

Section 1a. The President shall be privileged to make expenditures up to one hundred ($100.00) dollars per year for any project or endeavor that would benefit the ASRBSC.

Section 1b. Any committee appointed must consist of at least three (3) members in good standing with their local member club and the ASRBSC and represent three (3) different member clubs of the ASRBSC.

Section 1c. The President shall appoint a replacement for any vacated elected office, at the time said office becomes open; the selection must be approved by the Board of Directors at the next regularly scheduled meeting.

Section 2. The First Vice President shall perform the duties of the President in his absence.

Section 2a. The Second Vice President shall perform the duties of the First Vice President in his absence or inability to perform his duties.

Section 3a. The Secretary-Treasurer shall keep a record of all meetings of the Directors and forward a copy of same to Secretaries and All Southern Directors of all affiliated clubs, shall send out notices of all meetings to the Directors, keep on file all correspondence received with a copy of all letters sent out, keep a record of all expenditures and receipts, shall comply with requests made by the President in carrying out business of the circuit, shall collect all money due the circuit, shall send out affiliation renewals  not less than 30 days prior to the ASRBSC Grand Final, shall notify any member nominated for more than one office. Secretary is to make out a list of all members in good standing with each chartered club and send a copy to every chartered club secretary. The Secretary shall purchase necessary postage and supplies to carry out the duties of the office. 

Section 3b. The Treasurer of the ASRBSC shall prepare a financial statement showing all receipts and from what sources received, and also all expenditures. This report is to be made at the annual meeting held in conjunction with the Grand Final Show and a copy sent to each member club secretary.

Section 3c. Copies of all notices, records, etc sent to club secretaries shall also be sent to the respective All Southern Directors.

Section 3d. Should the Secretary-Treasurer become incapacitated, or should there be an interim during the transfer to a new Secretary-Treasurer in mid-office, the President shall temporarily handle the Treasury limited and pertaining to the regular business activities if the ASRBSC.

 Section 4. The Secretary-Treasurer position and the President position are to be covered by a bond to cover assets each year. Circuit funds are not to be transferred to any new officer until proof of bonding has been received by the current President and Secretary. The Board of Directors reserves the right to waive the requirement for bonding. This determination shall be made by the Board of Directors at the annual meeting following the election of President and appointment of the Secretary-Treasurer, which parties shall serve in the coming year.

Section 5. The President shall be the co-signer with the Secretary-Treasurer on any bank account(s) maintained by the All Southern Rabbit Breeders Show Circuit, however only one signature will be required.

Section 6. The Sweepstakes Chairperson will be responsible for computing all sweepstakes points for each person showing who is a member in good standing of a member association. These points are to be available to any exhibitor who is a member in good standing. The top five breeders in each breed will be listed and said list to be made available at the All Southern Grand Final. A copy of said list will be attached to the minutes of the All Southern Grand Final meeting.

ARTICLE X - COMMITTEES AND DEPARTMENTS

Section 1. Auditing Committee - to be appointed each year to examine the records and books of the Secretary-Treasurer, and report to the Board of Directors their findings at the ASRBSC Grand Final meeting.

Section 2. Election and Voting Committee - to be appointed by the President each year to examine and verify the results recorded and kept by the Secretary on any election or mail vote taken by the ASRBSC. Their report to be made at the ASRBSC Grand Final meeting.

Section 3A. The Youth Department shall consist of the adult Youth Director, and one youth member representative from each ASRBSC member association, if the association has elected a youth representative. A youth member shall be as defined by the ARBA. This department shall be represented at the ASRBSC meetings by the adult Youth Director. The adult Youth Director will be allowed an annual operating expense of $100.00, labeled Youth Fund, for projects to promote youth participation in the ASRBSC.

Section 3b.  Each ASRBSC member association is encouraged to have ARBA and ASRBSC sanctioned youth shows each year. 

Section 3c. A per-entry fee to any ASRBSC sanctioned show shall be paid to the ASRBSC Treasury within 30 days after the show as set forth in Sec 4(a) above. Youth show entry fees shall not exceed the amount set for the open shows. The youth shows shall be conducted in accordance with the ASRBSC show rules for open shows and the appropriate ARBA show rules. Fees paid on any ASRBSC sanctioned youth during the sweepstakes year ending June 30th shall be used for trophies for (i) Best in Show, and either (ii) Best 4 Class and Best 6 Class or (iii) Runner Up in Show at the Grand Final Show.

Section 3c. The All Southern Grand Final Show shall include an ARBA sanctioned youth show. Specific breeds should be sanctioned with the specialty clubs when there is sufficient interest among the youth.

Section 3e. The Sweepstakes Chairperson will compute ASRBSC sweepstake points for each youth who is a member in good standing of any ASRBSC association. The ASRBSC sweepstakes rules for points shall be applied to youth sweepstakes. Winners in each breed shown will be awarded a certificate or trophy. The Board of Directors shall vote on the purchase of trophies for sweepstakes winners.

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Webage updated 1/5/06